We are looking for an Administrative Assistant to provide executive and organizational support to senior leaders within the WWFO organization. The ideal candidate is someone who has a passion for making leaders and organizations better – through relationships, teamwork, and keeping things running with great process. This position requires someone who is organized, has excellent communication skills; shows initiative, and drive; and can set priorities and balance multiple tasks simultaneously with little direction. To be successful, you will anticipate and remove administrative roadblocks; make timely decisions; have strong planning and organizational skills and have experience supporting domestic and international employees while the ability to accommodate flexible work schedules based on the needs of the department.
What you’ll be doing:
Provide dedicated administrative and special project support to Executives and assist extended leadership team as needed in the WWFO organization
Planning, organizing, and managing multiple calendars with appropriate attention to detail and confidentiality
Coordinate all meetings, special events such as off-sites, celebrations, and team-building activities
Coordinate all travel arrangements and itineraries; negotiate the best rates with vendors and travel agents
Managing and reconciling expense reports and purchase requisitions submissions
Develop and manage meeting agendas, cadence activities, communications
Ability to take detailed meeting minutes, identify and track action items and follow-ups as needed
Coordinate and manage content collection and contribution for presentations, meetings, and communications
Provide backup support for other executive administrators
What we need to see:
5+ years of experience working at an Executive Assistant level supporting senior leadership
B.S./B.A degree or equivalent experience
Expert knowledge of Microsoft applications including Outlook, Word, PowerPoint, Excel, SharePoint, and Google Suite applications
Strong communication skills
Demonstrates strong organizational and multi-tasking skills
Locally located and be in the NVIDIA Santa Clara office 3-5 days a week, as required.
Ways to stand out from the crowd:
Exhibits confidence, composure and professionalism in a fast-paced environment
Great, flexible teammate with a positive attitude
Ability to work independently and proactively while being able to change directions quickly
Take initiative and exercise good judgment, discretion, and confidentiality in all tasks
Learn/adopt new technologies and processes
The base salary range is 92,000 USD - 166,750 USD. Your base salary will be determined based on your location, experience, and the pay of employees in similar positions.
You will also be eligible for equity and benefits. NVIDIA accepts applications on an ongoing basis.
NVIDIA is committed to fostering a diverse work environment and proud to be an equal opportunity employer. As we highly value diversity in our current and future employees, we do not discriminate (including in our hiring and promotion practices) on the basis of race, religion, color, national origin, gender, gender expression, sexual orientation, age, marital status, veteran status, disability status or any other characteristic protected by law.
