Job Title: SC - Sourcing and Contract - Contracts Specialist IV
Work Location: Calgary Office
Start/End Dates: 5/20/2024 - 5/19/2025
Assignment Scope: Basic Purpose/Accountabilities
The SCM Contract & Sourcing Specialist is an integral role elevating our requirement for commercial expertise with external suppliers and contractors and developing and maintaining support with internal business partners. In this role the successful candidate will manage, assist, and facilitate pre and post contract and sourcing activities relating to Client Canada. The scope covers contract formation through to administration. This role will support the Capital Projects teams at our BC and AB assets.
Overall Areas of Responsibility
* Provide expertise on commercial content and negotiation support to relevant stakeholders for specific contract development
* Support the development and implementation of procurement and contract strategies for Capital expense requirements
* Ensure that Supply Chain is represented during the formation of commercial relationships in efforts to achieve optimal value
* Support the development and on-going post-award contract management activities including dispute resolution, claims support, scope of work and compensation agreement amendments
* Provide contracting expertise and guidance to both strategic and routine requirements for various service and material agreements
* Participate and influence key stakeholder and supplier negotiations
* Build internal stakeholder relationships to understand their SCM requirements and build fit for purpose strategies that reduce risk, add value, and meet execution requirements
* Provide enhanced metrics and reporting capabilities for ensuring contracting and support implementations are tracked and measured for success and continuous improvement with suppliers
* Ensure initiatives comply with Policies and Procedures
* Adhere to the Global Supply Chain Standard and the Code of Business Ethics & Conduct documents
Specific Contract Formation Responsibilities (pre- award)
* Execute vendor pre-qualification process
* Lead strategy discussions
* Prepare commercial contract exhibits
* Prepare and issue RFx documents, including bid evaluations
* Lead and single point of contact throughout the bid process
* Lead and facilitate commercial meetings (i.e., RFP kick-off, clarification meetings, etc.)
* Lead Terms & Conditions negotiations
* Prepare Recommendation for Award
* Execute contract documents
Specific Contract Administration Responsibilities (post award)
* Change Management - review, validate contract change requests, create amendments, and manage claims
* Coordinate with business owners and support functions
* Coordinate proper closeout of assigned contracts per the closeout procedure
* SCM point of contact for internal audits to ensure that all documentation pertaining to the contracts is current and accurate
Required Skills/Competencies
* Minimum college diploma in Business Administration, Law, or Supply Chain disciplines
* Minimum 5 years of Supply Chain/Contracting experience preferably in the oil and gas industry
* Experiences in forming, executing, and administering capital project contracts.
* Knowledge of SCM Capital Project, assurance, planning and execution processes
* Enhanced software application skills (Microsoft Word, Excel, SAP and GEP) including experience with electronic contracting software
* Demonstrated knowledge of contracting terms and conditions, clauses, scope of work and compensation schedule development
* Experience in contract formation management with demonstrated ability to effectively use procurement and contracting knowledge to add value
* Commercial experience / expertise and strong negotiation planning skills
* Effective time management & strong organizational skills
* Keen attention to detail & adherence to quality work
* Effective interpersonal communication skills with the ability to build & maintain effective, trusting relationships with internal stakeholders
* Strong influence, facilitation & networking ability
* Legally authorized to work in Canada on a full-time basis without restrictions
Preferred Qualifications
* Knowledge in formation and administration of large Capital Projects for Central Processing Facilities
* Participation in WCC and/or SCMA (Supply Chain Management Association of Alberta) is an asset
* Knowledge of Upstream Canadian exploration and Production operations
About Petroplan
Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.
Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.
In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.
Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.
