ABOUT US
At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people "I work for the County of Marin." Discover more about us, our values and our organizational culture on the Department of Human Resources website. Read on to find out more about this opportunity.
The role of the Office of the County Executive (OCE) is to advise, assist, act as agent for, and be responsible to the Board of Supervisors for the proper and efficient administration of the affairs of the County, and enforce ordinances, orders or regulations established by the Board. It is also to administer, supervise, direct, and control the administration of all County offices, departments and institutions, elective or appointive, in such matters that are the concern and responsibility of the Board of Supervisors.
The Facility Planning and Development division performs long-term strategic planning for about 1.4 million square feet of County-owned property and 87,000 square feet of leased property. This includes the national and state historic landmark Marin County Civic Center designed by Frank Lloyd Wright. We also provide support to the Frank Lloyd Wright Civic Center Conservancy Commission.
ABOUT THE POSITION
There is currently one full-time (80 bi-weekly hours), regular vacancy in the Office of the County Executive. However, candidates who meet the requirements for this position may be considered for future vacancies in departments throughout the County while this list remains active. We encourage you to apply now if you are interested in Capital Planning & Project Manager III assignments in any County Department.
The CPPM III reports to the OCE Facilities Planning and Development (FPD) Manager. The Capital Planning & Project Manager III (CPPM III) is assigned County-wide responsibilities for project management and space planning services to County departments. The CPPM III negotiates and administers lease agreements and performs related financial analysis for the operation, maintenance and repair of leased facilities. The CPPM III manages the planning, design, and construction of capital improvements with large or complex budgets and timelines, numerous technical elements to be integrated and/or significant stakeholder involvement. Assignments range from modification and retrofit of existing facilities to new construction. The CPPM III establishes and manages consultant teams associated with large, multi-year projects and programs. Tasks include creating and controlling budgets (including financial analysis related to project or program), schedules, and project scope with input from multiple stakeholders. The CPPM III serves as the primary point of contact for assigned projects and programs, enlisting, and managing technical consultant services as needed collaborating with other County departments and local governmental agencies, contractors, consultants, and stakeholders in the development and delivery of projects.
The CPPM III will be expected to exercise diplomacy, initiative, sound judgment, sensitivity, and expertise in administering projects and programs, and will maintain effective working relationships with those contacted in the course of work, including local government agencies, the public, interest groups and individuals.
Potential project assignments may include:
- Managing the County's real estate projects including specifications development, financial analysis, site search, lease negotiation, Board of Supervisors' approval and management of needed tenant improvements. Communicating with and maintaining liaison with County departments in matters pertaining to their occupancy and the operations, maintenance, and alterations of the leased space they currently or may occupy. Coordinating and scheduling furniture movers and contractors. Initiates timely payment of rents, adjustments, taxes, and insurance.
- Overseeing the management of tenant improvements including interior architecture, furniture selection, space planning, interior design and manages the installation of furniture and communication systems (voice and data). Conducting bid inspection or compliance to specification, approves contractor invoices and authorizes payment.
- Performing due diligence on prospective leased or purchased properties. Bidding, awarding, and coordinating activities with all parties involved in leasing or purchasing property. Securing or creating all necessary documents for lease or purchase; consults with County Counsel or outside legal counsel when needed.
- Providing for and administering architectural, engineering, construction management and related services including Request for Proposals, consultant selection, and assistance with construction and architectural and construction management oversight. Consulting with contractors and consultants on questions of design, scope of work, costs, and bidding of facility capital projects.
- Responsibility for maintaining and updating records related to County Capital Improvement Plan (CIP). Monitoring progress on projects approved each year for the CIP. Drafts, future CIPs with recommendation for projects, financing, creating rationale for priorities and timelines.
ABOUT YOU
Our Highly Qualified Candidate can successfully manage complex infrastructure improvement projects, effectively negotiate, coordinate with a variety of stakeholders, prepare and administer professional services and construction contracts, maintain accurate project records and control budgets, schedules, and scope. The ideal candidate also has professional experience and knowledge of the documents used in commercial real estate transactions including principles and practices of effective commercial property management, and construction related to tenant improvement work.
Additionally, the ideal candidate communicates effectively with managers, community groups, advocacy groups and various boards, commissions, and committees.
QUALIFICATIONS
Knowledge of:
- Construction principles and practices including materials, methods, and tools involved in repair and construction of buildings, structures, and infrastructure.
- Federal, state, and local codes, statutes, and regulations pertaining to public sector construction projects and contract and labor compliance.
- Principles and practices of public and personnel administration, supervision, and training.
- Principles and practices of project planning, development, management, implementation, and evaluation.
- Cost estimating and cost control techniques.
- Public safety and security including relevant equipment, policies, procedures, and strategies to promote effective local and state security operations for the protection of people, property, and data.
- Government purchasing and bidding policies, practices, and procedures.
- Professional services contracting.
- Computer technology, including project management systems and software.
- Disability access compliance and related Americans with Disabilities Act (ADA) laws.
- Sustainable Green building principles and practices.
- Real estate, including principles and practices of effective commercial property management.
- Budget development and tracking, cost control procedures, financial forecasting, and fiscal analysis.
- Space and furniture planning.
Ability to:- Plan, organize, supervise, and evaluate the work of professional, contract, and paraprofessional staff.
- Develop, manage and implement a variety of projects to meet County goals and objectives.
- Represent the County in meetings with other departments, agencies, contractors, businesses, and the public.
- Identify complex problems and review related information to develop and evaluate options and implement solutions quickly and effectively.
- Coordinate and adjust actions in relation to others' actions.
- Adapt technology equipment to serve user needs.
- Manage financial resources.
- Employ critical thinking by using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
- Assess and manage program and project funds from various funding sources.
- Prepare and deliver effective presentations to governing boards, the public, and a variety of audiences.
- Manage the work of project consultants, contractors, and staff working on a project.
- Adapt to changing priorities.
- Conduct a variety of management, operational, and budgetary studies and projects.
- Exercise sound independent judgment within general policy guidelines.
- Interpret, apply, and explain complex laws, regulations, policies, and procedures.
- Draft and interpret contract terms.
- Read blueprints and maps.
- Perform complex analysis including financial analysis.
- Develop and maintain effective working relationships with employees, other County departments, property owners, consultants, contractors, and the general public.
- Handle conflict effectively.
- Use computer programs for financial modeling, project management and word processing.
- Communicate effectively orally and in writing on legal, financial, and administrative topics.
- Analyze data and draw logical conclusions.
- Develop management information reports.
MINIMUM QUALIFICATIONSAny combination of education and experience that provides the knowledge and abilities listed in the class specification. Typically, equivalent to a bachelor's degree from an accredited college or university with major coursework in construction management, project management, civil, structural or mechanical engineering, facilities planning, design management, architecture, business, economics, planning or a related field
AND four years of progressively responsible experience in project management related to the area of assignment.
The required education is interchangeable with project management experience related to the area of assignment on a year-for-year basis up to a maximum of two years.
Possession of a master's degree in a field noted above, professional registration or licensure, or Project Management Institute (PMI) / Construction Management Institute (CMI) certification is desirable. Either may be substituted for one year of required experience
IMPORTANT INFORMATION
Hybrid schedule: The Office of the County Executive has a hybrid work schedule that considers that some duties of this position may be performed remotely. However, the successful candidate must be able to report to County facilities for meetings, work assignments, and/or disaster service work upon short notice, as needed and deemed appropriate. During the initial probationary period, the successful candidate may be required to work primarily onsite before establishing a hybrid work schedule.
All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your GovernmentJobs.com account to view these emails.
Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active.
Round 1 Selection Interviews are expected to be held via Zoom on Thursday, September 5, 2024Round 2 Selection Interviews are expected to be held in-person on Thursday, September 12, 2024
Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095. If you have questions concerning this position announcement, please contact Colleen Beck at colleen.beck@marincounty.gov.
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