We are recruiting a HR Assistant for our client in Aberdeen City Centre.
This is an ongoing contract role.
Purpose of Role
To provide support to a busy generalist HR team, delivering basic HR advice and providing a full HR Administration service.
Recruitment
- Provide recruitment support, i.e. liaising with agencies, setting up and conducting interviews and on-boarding employee
- Conduct new start induction presentation
- Maintain recruitment spreadsheets
- Responsible for issuing and collating completed new hire paperwork
- Process new start paperwork, and input into HRIS system
- Co-ordinate reference requests for potential new hires
- Arrange pre-employment medicals
- Calculate holiday entitlements
- Co-ordinate relocation process for overseas new hires including flights/accommodation/liaison with external bodies
- Process interview expenses
- Process probation paperwork
Employee Life Cycle
- Support SHRA's with employee status changes, processing paperwork, updating HRIS system and employee electronic files
- Responsible for working through leaver checklists
- Arrange and conduct exit interviews
- Work through Maternity, Paternity and other family friendly policy checklists
- Collate return of Performance Review & Development Forms, providing completion figures to SHRAs/HRM
- Responsible for Long Service Awards, including maintaining tracker, completing letters and distributing awards
- Process Agency Worker Regulations (AWR) requests as received from Agencies
- Travel to work scheme - assign car park spaces, liaise with external carpark representatives and maintain travel to work tracker
- Where required, assist Training & Competence with the processing of training booking requests
- Responsible for professional memberships and ensuring they are processed
Reporting
- Understand the HRIS system for 100% accuracy of International division's data
- Run reports as required to support HR Manager and Advisors in generating Management Information
- Assist with monthly, quarterly and annual G&A Headcount Budgets
- Produce quarterly audit report for HRIS
- Produce Immigration Report on a monthly basis
- Produce Attrition and Headcount report on a monthly basis and share with International Leadership Team
- Collate information in response to external requests - National Statistics, mortgage and ex-employee references responding appropriately
General
- Responsible for maintaining HRIS database
- Responsible for scholarship/placement programmes with Aberdeen University & RGU
- Support and manage absence cases as well as supporting the return to work process
- Support with organising company events
- Manage HR.UK to ensure timely responses
- Provide cover for the HR Advisor(s) when required
- Support project work as appropriate
Desired Qualities / Qualifications
Essential
- Advanced level experience of Microsoft Office Packages (Outlook, Word, Excel and Powerpoint)
- Problem solving ability
- Aware of and adheres to agreed deadlines and commitments that impact the work of others
- Confidentiality, sensitivity and professional integrity
- Ability to prioritise own workload to meet deadlines
- Experienced HRIS / System user
Preferred
- Previous experience of working within a HR team
- Superuser for HRIS
- Ability to improve current HR procedures and processes as required
