The HR Payroll Analyst is responsible for ensuring employees are paid accurately and on time by carrying out the required payroll processes and procedures, and for performing activities in strict compliance with Schlumberger procedures, employment rules, manuals, policies and country legislation.
- Be responsible for end-to-end payroll processing as detailed in the global and local Schlumberger Performance System Level 7 Standard Work Instructions (SWI).
- Coordinate with Transactions Analysts to ensure employee data impacting payroll, such as variable compensation data with any associated calculations or deductions, is efficiently and accurately captured and maintained in the payroll system within established deadlines.
- Ensure payroll-related data from Schlumberger internal applications interfaces into the payroll system before payroll deadline.
- Ensure correct coding of all pay elements including Taxability and Admissible Compensation to DSPP, Pension Plan and other social contributions.
- Perform checks, controls, variance analysis and reconciliations during pre-payroll processing and before payroll is finalized.
- Ensure payroll final approval is obtained, and salary is released within established timelines.
- Submit third-party payments, including statutory payments such as income tax and social contributions, in a timely manner and file acknowledgements of payments for audit reference.
- Coordinate with Human Resources Processes and Systems (HRPS) teams, third-party information providers and service providers to ensure efficient and accurate processing of payroll as designed by the payroll systems in use.
- Review, respond to and close employee queries or requests pertaining to payroll within the established key performance indicators (KPIs) for Tier 2.
- Comply with the Data Privacy and Protection Guidelines and relevant legislation.
- Maintain proper quality and audit controls in keeping with established standards and maintain proper payroll records for audit purposes.
- Follow escalation matrix for any potential incidents and report HR service quality events in QUEST-HR.
- Coordinate with Finance, Tax and Legal departments to ensure payroll deductions for tax and social contributions are compliant with local legislation remain current regarding legislative updates.
- Generate reports for internal use, external service providers and tax authorities.
- Be responsible for GL posting and provide support to Management Accountants and Finance organization when required.
- Identify and participate in continuous improvement initiatives.
- Support audits of the HR/Payroll database. Coordinate with relevant parties to resolve and prevent discrepancies.
- Raise tickets for payroll system enhancements, change requests per country regulations or business requirement, new pay element creation or queries on system issues, and perform user acceptance testing when required.
- Participate in service delivery meetings.
- Record monthly payroll KPIs for accuracy and timeliness in designated repository.
- Serve as champion for specific activities or subject matter expert (SME) on assigned topics.
- Participate in HR open houses.
- Prepare yearly payroll calendars, with monthly reviews for changes to external events and public holidays, for hub management review and signoff within the established deadlines.
- Frequently review and update the Level 7 SWI documentation and follow up for reviews and sign-off.
- Prepare and maintain Geo Market- and country-specific training plans and checklists at the HR Hub level by periodically checking for relevance.
- Prepare training material, including country specifics, watchlist and challenges, and deliver ad-hoc knowledge sharing sessions to HR Hub employees and location HR when required.
- Identify training gaps impacting service quality based on analysis of KPIs, daily activities and evaluation of the effectiveness of the current service levels and escalate to manager for appropriate action.
Experience Profesional
Experience in Colombia's Payroll
Payroll Background with at least three years of experience
Bachelor's Degree in Administration, Economy, or similar.
